Terms & Conditions


  1. The Terms and Conditions detailed below apply to all entrants participating in the Hope Valley Mountain Bike Challenge organised and operated by Hope Valley College PTFA.
  2. Completion of an entry form or purchase of an entry acknowledges acceptance of these Terms and Conditions by the participant.
  3. The participant accepts that the event they are entering is not a race in any format. Results will be published in alphabetical order.
  4. The participant is fully responsible for their actions whilst attending the event. This includes the event centre and during the ride itself.
  5. HVC PTFA does not accept responsibility for the actions of the participant nor the consequences of such actions.
  6. Each participant, upon completing the registration process, agrees that they are physically and mentally capable of riding the distance they have chosen. If, during the event, they decide to change their route and distance, then all consequences of this action are theirs.
  7. The Event Registration Form must be completed by a person aged 18 years or over. Evidence of age may be requested. Minimum age is 17 years. 17 year olds will be allowed to participate in the event with the consent of their parent or legal guardian who must sign the Event Registration Form on behalf of the rider in doing so agrees to the terms and conditions of the event.
  8. Each participant accepts full responsibility for any fees or costs incurred or arising from the need for repatriation.
  9. It is mandatory that all riders wear a safety approved cycling helmet complying with latest ANSI Z90/4 or SNELL standards. Any rider not wearing a helmet will not be covered by the event insurance and will be disqualified from the event and could be liable for damages if involved in an accident on that basis. The rider must accept this as a condition of entry.
  10. HVC PTFA reserves the right to refuse entry to the event to anyone with inappropriate equipment or clothing.
  11. The participant confirms that the cycle/bike they are riding for the event and all of their equipment is of a suitable standard and state of trail/road worthiness, in particular, the ability to complete longest distance.
  12. The Participant must continually make their personal assessment of any possible risks and be responsible for their decision to take the safest action. The marking of the route does not necessarily indicate that the route is rideable and the participant is deemed to make their own decision about whether to proceed on bike, foot or not at all.
  13. The Participant agrees to receive Pre Event and promotional communications from HVC PTFA via email.
  14. You must obey all Highway Code rules. You are requested to ride in single file where appropriate and no more than 2 abreast at any time. Please be aware of your fellow cyclists and any other traffic. Please always indicate your intention to stop or change direction. All cyclists must adhere to and obey the Highway Code, local By laws and laws of England, Scotland, Wales and N. Ireland where applicable and extend all reasonable courtesy to other road and off road users.
  15. Riders must be considerate to other uses of bridleways, tracks and byways when riding off road. Upon seeing other users, such as horse riders and walkers, riders are required to slow down and pass with care. Where appropriate, riders should stop and wait at the side of the route for other uses such as horse riders to pass safely. Gates should be closed and not left open for other riders.
  16. Each participant will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the rider. This includes, but is not exclusive to, fees from Police, Air Ambulance, Fire and Rescue and the Ambulance service in and outside the UK . If the situation arises that you are not capable of making the decision to call the emergency services, the rider agrees that a member of HVC PTFA or a member of the public may call for them. In this situation, the rider still accepts the costs and consequences of such actions.
  17. Each participant agrees to assign and grant the right and permission for HVC PTFA to use and publish any photographs/film/video/electronic representations and/or sound recordings of the participant on any HVC PTFA activity. The participant hereby releases HVC PTFA from any and all liability from such use and promotion. The participant hereby authorises the reproduction, sale, copyright, exhibit, broadcast, electronic storage and/or distribution of said photographs/film/video tapes/electronic representations and/or sound recordings without limitation at the discretion of HVC PTFA. The participant specifically waives any right to any compensation they may have for appearing in any of the photographs/film/video/electronic representations and/or sound recordings of the participant at a HVC PTFA event.
  18. The participants agree to return to the finish or call the event organisers to notify of their withdrawal before the close of the event and/or report to a member of staff. Not doing so will mean that a search may be organised and the subsequent cost will be billed to the rider.
  19. Event entry fees cannot be refunded or transferred under any circumstances.
  20. HVC PTFA reserves the right to cancel any event, due to extreme weather condition.